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Proper negotiations with suppliers. Co-ordination with other departments. Continuous and regular supply. Quality To control the qty. No Qty Reqd Qty. Location and Choice of suppliers: Assurance of timely delivery After sales service Attitude with regard to the goods rejected by the purchaser Technical assistance 3.

As a rule original copy is sent to the supplier, one copy is retained by the purchase department and one copy is sent to the concerned department requiring the ordered items. Follow-up or progressing the purchase orders: Late deliveries can close the enterprise. For this follow up the purchase order after waiting for some reasonable time is essential. The priority of follow-up operations should be given according to the importance or classification of items e.

Invoices received from suppliers are checked and verified with order specification 6. Delay in availability of requisitioned material should be conveyed to concerned departments in time.

To maintain records regarding suppliers , their performance in past, products with them, probable delivery period for each order etc. To dispose off outdated and scrapped items. Control stores operation of receiving the items from vendors and issuing it to concerned department of the organisation. To handle damages and demurrage claims. Purchasing according to requirements. Purchasing for some definite future period. This method is appropriate for those items which are not of regular and common use in the production process.

These items are generally not stored in inventories. And Purchasing department should keep a record of reliable and trustworthy suppliers who were sincere to the organisation in past. This method of purchasing is generally used for those items, which are regularly consumed, but the consumption is comparatively low and the price changes for these items are not much.

Purchase of goods usually in smaller quantities or in an emergency without contract or negotiations.

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